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How to Register

The process of registering with the Office for Accessibility and Educational Opportunity involves three steps:

  1. Self-Disclose
  2. Provide Documentation
  3. Interview with the Director

Self-Disclose

Students receive a self-identification form (in red print) in the matriculation packet. This is the form that officially registers you with AEO. You only need to complete this form once. Additional copies of this form are available from the office and online.

Self-Disclosure Form

Provide Documentation

In general, documentation refers to a detailed letter from a physician, psychologist, or psychiatrist or a psychoeducational evaluation. Documentation of a disability must be provided by an appropriate, licensed professional who is not a family member. If documentation is considered incomplete or inadequate to support an accommodation request, additional documentation will be required. A prior history of accommodation without demonstration of a current need does not warrant the provision of accommodations. 

See Documentation Guidelines to provide to your doctor, psychologist, or psychiatrist.

Documentation should be sent to:

Office for Accessibility and Educational Opportunity
Vassar College, Box 164
124 Raymond Avenue
Poughkeepsie, NY 12604-0164

Students with disabilities are entitled to privacy and discretion in the handling of all disability-related information. Disability information will be used for the sole purpose of enabling Vassar to provide supportive, academic, and other services related to the individual’s disability. Disability-related information, including the comprehensive documentation which established the existence of a disability and need for accommodations, is collected and maintained on separate forms from other academic and employment information and is kept in secure files with limited access. Disability information, documentation, or record of accommodation is not a part of a student’s permanent academic record. Information is shared only on a need-to-know basis.

Interview with the Director

Finally, students must participate in an interview/meet the director either the summer before they matriculate or as the need or wish to request accommodations arises. The interview helps create a more complete picture of the student rather than relying solely on testing documentation. This conversation allows AEO to understand the impact the diagnosis has on everyday activities and how the student has previously managed the accommodation process. Eligibility for other accommodations is also discussed. Under the recently, amended ADA, the student’s personal narrative has become of primary importance in the reporting—and supporting—the need for accommodations on the basis of disability.

Confidentiality

Students with disabilities are entitled to privacy and discretion in the handling of all disability-related information. Disability information will be used for the sole purpose of enabling Vassar to provide supportive, academic, and other services related to the individual’s disability. Disability-related information, including the comprehensive documentation which established the existence of a disability and need for accommodations, is collected and maintained on separate forms from other academic and employment information and is kept in secure files with limited access. Disability information, documentation, or record of accommodation is not a part of a student’s permanent academic record. Information is shared only on a need-to-know basis.